We understand that a Condominium unit is not just a home—It is also an important investment that represents a secure financial future for the owner. We work with the Condominium Association to develop a strategic plan and a reasonable budget that meets its needs, while ensuring that the value of the property is maximized.
Management, Financial and Operational Services include the following:
I. MANAGEMENT AND ADMINISTRATIVE:
- Management and administration of the maintenance and security of the common areas
- Ensuring that the proper insurance for the common areas is in place
- Staff management, including job descriptions and hiring
- Bank in-house payroll service or ADP payroll services
- Communications with condo owners, including the drafting of notices in both French and English
- Assisting in the rollover of the condo management
- Dealing with suppliers and contractors
- On-site management on a regular basis
- Attending Directors’ meetings and preparing reports in both French and English
- Preparing and maintaining all co-owners’ related information
- Assisting co-owners and their representatives in relation to condo sales
- Preparing the required documentation for the annual meeting of the Association
- Maintenance of accounting systems and system updates
- Regular monthly bookkeeping
- Maintenance of condo fee charges and receipts, including bank deposits
- Managing the cheque paying process and preparing cheques for Directors` signatures
- Maintenance of accounts payable including payments and account reconciliations
- Booking of payroll information and issuance of final annual payroll reports, termination papers and all payroll related documentation
- Assisting in the annual preparation of the budget and providing monthly updates on adherence to the budget
- Long-term planning for reserve or contingency funds
- Regular monthly and annual financial reports including:
a) Operating versus budget operating statement
b) Schedule of operating expenses
c) Accounts receivable with collection reports
d) Schedules for special projects and major repairs
e) Bank reports
b) Schedule of operating expenses
c) Accounts receivable with collection reports
d) Schedules for special projects and major repairs
e) Bank reports
- Providing for regular site visits and property inspections
- Receiving service requests and providing corrective action, including 24/7 emergency responses
- Working with the Directors in the preparation of a comprehensive maintenance plan
- Interviewing and hiring maintenance personnel
- Developing job specifications for projects, reviewing and recommending outside contractors, negotiating with such contractors and supervising contractors’ work